Job # 080896
Job Title Program Manager
Job Family Operational Services
Location Jakarta, Indonesia
Appointment International Hire
Job Posted 21-Apr-2008
Closing Date 06-May-2008
Language Requirements English [Essential]
Appointment Type Term (Duration: 3 yrs)
Indonesia is a lower middle income country for which international assistance, including from the World Bank, is expected to play a strategic role in implementing policies for accelerated growth and
poverty reduction. Indonesia's current portfolio consists of 27 lending operations with $2.9 billion in commitments and over a billion dollars in Trust Funds. Particularly, in response to the Government of Indonesia’s (GOI) request, the World Bank and several donors and donor agencies agreed to establish in April 2005 a multi donor trust fund called the Multi Donor Fund for Aceh and Nias (MDF) to support a post-earthquake and tsunami emergency rehabilitation and reconstruction program in Indonesia.
The Multi Donor Fund is a trust fund administered by the Bank and constitutes pooled funds (US$680 million) contributed by 16? donors, including the European Commission, Dutch, USAID, and the Bank to provide grant financing for priority projects under the Government of Indonesia’s Reconstruction Program for Aceh and Nias.
The Multi Donor Fund is governed by a Steering Committee. The Steering Committee is supported by a Secretariat that has been established by the Bank as a Trustee, for coordinating the day-to-day operations of the Multi Donor Fund.
The Secretariat is primarily responsible for coordinating the overall work program of the Multi Donor Fund. The Secretariat is based at the World Bank Office in Jakarta.
The Secretariat is led by the World Bank designated Program Manager of the Multi Donor Fund. The Program Manager is assisted by a full time staff based in Jakarta and Banda Aceh. In the Jakarta office, the team is composed of a Deputy Program Manager, coordinating the day to day activities, a Communications officer, a Finance and Administration Officer, a Monitoring and Evaluation Officer, and Team Assistant. In the Banda Aceh office, the team is composed of the Deputy for Aceh and Nias, a Portfolio officer, a Monitoring and Evaluation Officer and a Communications Officer. In addition when expertise is needed, the Secretariat engages external consultants or brings in support from other sectors of the World Bank.
Duties and Accountabilities
The Program Manager of MDF, is a key member of the Indonesia Country Management Unit headed by the Country Director. S/He: (i) participates in the development and updating of the strategy for reconstruction in Aceh region and Nias island, and for any other response to emergency situation in Indonesia that trust funds could finance; (ii) oversees the program of activities of the MDF during preparation and implementation of projects, (iii) coordinates closely with Senior Officials in the Government including the reconstruction agency (BRR), Donors and Partners Agencies; (iv) ensures the adequate functioning of the Secretariat (coordination, communication, finance, monitoring and evaluation, reporting, and quality); (v) manages the budget of the MDF (about US$10 million; (vi) oversees a cross-sectoral portfolio of projects from World Bank and Partners Agencies (e.g., UNDP and WFP) (vi) manages the Secretariat teams in Jakarta and Banda Aceh; (vii) ensures the monitoring of the results framework for the MDF and report on the results and outcomes of the recovery program; (viii) proposes any activity that could enhance the performance, the operation and the financing of the MDF; and (ix) reports any activity in the MDF operation that will not be in accordance with fundamental principles of good governance.
Based on business development, the Program Manager could be in charge of additional Multi-Donor Trust Fundss that the Secretariat could manage in addition of the MDF for Aceh and Nias. As of today the MDTF for the post earthquake reconstruction in Yogyakarta region (US$80 million) is being managed by the Program Manager for the MDF for Aceh and Nias and a MDF 2 for the Aceh province is under discussion (US$10 million).
The Program Manager of the MDF has the following specific responsibilities:
Work with senior government officials, BRR management, Governor of Aceh, NGOs, Bank country and sector management and other donors agencies to set strategic priorities of MDF .
Ensure that MDF funds get committed to high priority activities of the GOI and endorsed by the Steering Committee and implemented efficiently;
Effectively communicate and promote effective utilization of MDF funds in line with strategic priorities, ensuring the quality of the activities funded, and adherence with terms and conditions agreed with the donors;
Ensure sound financial management of the MDF, and maintaining financial information on expected and paid-in donor contributions, MDF commitments, and disbursements;
Maintain close and effective operational collaboration with major donors, exercising effective diplomacy and tact and acting with a high degree of responsibility and independence in working with staff in donor agencies offices to build consensus on approaches and solutions to issues;
Lead MDF fund-raising efforts;
Ensure that Donors are informed of the ongoing activities on the ground (organize field visits, presentations, etc) and that visibility is given to all donors; initiate activities related to strengthen communication and visibility of the MDF;
Ensure that adequate supervision is undertaken with all due diligence with BRR, Bank, Donors or Partner Agencies on an ad hoc basis;
Closely monitor portfolio performance and flag issues for follow up/resolution with donors, Management and sector units. Assess the quality of preparation and supervision of activities by Bank and Partner agencies and propose improvement when needed;
Supervise the administration of the MDF under the provisions of the Bank's agreements with the donors, and ensure alignment with evolving country policies and donor positions;
Prepare regular reports to Country, Regional and Senior Bank Management, the Steering Committee, Donors, and the Government of Indonesia;
Guide Bank participation on the MDF Steering Committee;
Supervise the Secretariat team in formulating its work program and ensuring that all deliverables meet high quality standards and are completed on a timely basis.
Coordinate the activities of the MDF office (portfolio, administration, security, staff, ) in Banda Aceh and the satellite office in Nias.
Reporting arrangements and Location
The Program Manager reports to the Country Director. The position is located in the World Bank Jakarta office and the incumbent will travel frequently to Aceh and Nias.
The successful candidate would meet the following criteria and demonstrate the following skills and behaviors:
• PhD or equivalent degree in relevant field/discipline and 12 years (15 years with a Masters Degree) of relevant experience including Bank Operational experience (or equivalent experience) , preferably in more than one Vice Presidential Unit, including at least one Region.
• Recognized as an operations/portfolio expert in multiple sectors by peers, senior staff and managers
• Actively shapes, drives and provides high level contributions is a strong self-starter
• Responds quickly to client demands, finds ways to enhances development effectiveness
• Has strategic skills, is innovative and pragmatic in problem-solving
• Promotes operational harmonization and dialogue/alignment among development aid donors
• Has independent judgment, ability to influence, knows to balance multiple stakeholder expectations and objectives
• Designs, implements and monitors work programs, ensures operational quality of deliverables and services
• Strong communication skills
Experience in management of a Multi Donor Fund would be a plus.
The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. All applications will be treated in the strictest confidence.
Tuesday, May 6, 2008
Job # 080896